Overview
Born Adventurers is a new family festival designed to mix adventure and relaxation. Field Note Studio provided full event management: handling licensing, safety, supplier coordination, and on-site delivery.

Our role was to bring structure to a first-time event, ensuring the vision translated into a safe, seamless, and memorable experience for families.

Notes from the Field (Challenges)

• Launching a new festival with no prior templates or systems.

• Balancing an adventurous programme with family-friendly safety standards.

• Coordinating multiple suppliers and activity providers on a tight timeline.

Our Approach

• Managed licensing and health & safety compliance from concept to delivery.

• Produced site and safety plans, including CDM regulations and risk assessments.

• Coordinated budgets, suppliers, and activity partners with clear schedules.

• Oversaw on-site build, live event operations, and breakdown.

Impact / Outcome

• Licences and compliance secured without delays.

• Event delivered smoothly, with positive feedback from families and partners.

• A strong foundation built for Born Adventurers to grow as a sustainable, community-focused festival.

Overview
Heartwood Events needed expert support in securing licences and managing health & safety for a multi-day cultural programme. Field Note Studio oversaw compliance across venues, coordinated with local authorities, and delivered clear safety documentation; giving organisers the confidence that every detail was covered.

Notes from the Field (Challenges)

• Complex licensing requirements across multiple venues and activities.

• Balancing a grassroots, community-driven ethos with strict regulatory standards.

• Tight timelines for documentation and approvals.

Our Approach

• Prepared and submitted all licensing applications.

• Produced detailed safety plans, including CDM regulations and risk assessments.

• Liaised with local councils, emergency services, and venue managers to streamline compliance.

• Delivered clear communication to organisers so decisions could be made quickly and with confidence.

Impact / Outcome

• Licences approved on time with no delays.

• Events delivered safely, with compliance fully documented.

• Organisers freed up to focus on programming, community engagement, and audience experience.

Overview
Field Note Studio managed the construction of permanent timber venues within a woodland setting. Our role was to oversee budgets, suppliers, and compliance, ensuring the build met regulations while staying true to the site’s natural character.

Notes from the Field (Challenges)

• Building permanent structures in a sensitive woodland environment.

• Coordinating multiple contractors and suppliers with overlapping timelines.

• Balancing design ambitions with health & safety and compliance requirements.

Our Approach

• Produced detailed project plans and schedules to keep contractors aligned.

• Oversaw budgeting and supplier contracts to maintain financial control.

• Managed compliance with CDM regulations, risk assessments, and safety standards.

• Acted as the central point of communication between designers, contractors, and the client.

Impact / Outcome

• Timber venues delivered on time and within budget.

• Compliance achieved without delays, allowing smooth approvals.

• New woodland spaces created as lasting assets for events and community use.

Overview
Weezevent is a leading event technology platform, providing ticketing and access control for festivals and live events. Field Note Studio worked as part of their delivery team, project managing client onboarding, ticketing operations, and on-site systems.

Notes from the Field (Challenges)

• Coordinating technology setup for large-scale live events.

• Training organisers and staff on new platforms under tight timelines.

• Managing client expectations while ensuring seamless integration.

Our Approach

• Oversaw onboarding of event organisers to the Weezevent system.

• Produced clear operational plans for ticketing and access control.

• Delivered staff training and on-site support during live events.

• Acted as the liaison between clients and the Weezevent tech team.

Impact / Outcome

• Smooth client onboarding and efficient ticketing operations.

• Successful delivery of live event access control with minimal disruption.

• Strengthened partnerships between Weezevent and UK organisers.

Overview
A community-led history festival celebrating local heritage needed professional project management to keep budgets, partners, and logistics on track. Field Note Studio brought structure to the planning, ensuring compliance and delivery while leaving organisers free to focus on content and storytelling.

Notes from the Field (Challenges)

• Multiple volunteer and community groups involved, each with different priorities.

• Tight budget with heavy reliance on grants and local sponsorship.

• Events spread across historic venues with varying compliance needs.

Our Approach

• Coordinated partners and volunteers with clear communication and timelines.

• Managed licensing, safety compliance, and permissions for heritage spaces.

• Oversaw budgets to maximise impact with limited resources.

• Produced operational plans covering venues, access, and scheduling.

Impact / Outcome

• Smooth delivery of multi-venue festival with no compliance issues.

• Partners aligned, volunteers supported, and organisers able to focus on programming.

• Heritage celebrated in an accessible, safe, and community-focused way.